Are you an HR professional with a passion for fostering a positive work environment and supporting company growth? Xentria, a Chicago-based biopharmaceutical company committed to advancing drug development, is seeking a dynamic and experienced HR Generalist/Office Manager to join our expanding team. This hybrid role offers an exciting opportunity to contribute to a company that values meaningful patient engagement, effective partnerships, and a collaborative spirit. If you are looking for a career where you can make a real impact in the life sciences industry and be part of a team dedicated to bringing innovative therapies to patients, Xentria Careers might be your perfect next step.
At Xentria, we are more than just a workplace; we are a community driven by a shared purpose. Established in 2020, our headquarters in Chicago is a hub of innovation and collaboration. We work closely with academic researchers, patient communities, and biotechs, embracing the complexities of co-development projects to accelerate the journey of early-stage products to clinical development and commercial launch. Our lead asset, XT MAB 16, a monoclonal antibody with Orphan Drug Designation from the FDA and EMA, is a testament to our commitment, currently under development for the rare disease sarcoidosis. Joining Xentria means becoming part of a forward-thinking organization where your contributions are valued and your professional growth is nurtured.
A Day in the Life as HR Generalist/Office Manager at Xentria
As our HR Generalist/Office Manager, you will play a pivotal role in the smooth operation of our human resources functions and office environment. This position is ideal for an individual who is highly organized, detail-oriented, and possesses excellent interpersonal skills. You will be the first point of contact for many employee inquiries and will work closely with HR Leadership to implement and administer HR policies and programs. Your responsibilities will be diverse and engaging, ensuring that our employees are well-supported and our office operations run seamlessly.
Essential Responsibilities: Shaping Our Employee Experience
Your core duties will encompass a wide range of HR and office management tasks, all contributing to a positive and productive workplace:
- Benefits Administration: You will be instrumental in administering our comprehensive benefits programs, from enrollments and changes to terminations. A key aspect of your role will be to support employees in understanding their benefits, ensuring they maximize these valuable resources. You will also play a crucial role in facilitating annual open enrollment, making sure the process is smooth and informative for all team members.
- Payroll and Record Keeping: Accuracy and efficiency are paramount as you process required documentation through payroll and insurance providers. This includes maintaining accurate records, managing proper deductions, and reviewing benefit statements. You will also be responsible for processing bi-weekly payroll and assisting with 401(k) administration, ensuring timely and correct compensation for our employees.
- Recruitment and Onboarding Support: You will be a key player in our recruitment efforts, coordinating interviews and managing travel logistics for candidates. Your organizational skills will shine as you coordinate onboarding for new hires, including essential tasks like I-9 verification and background screenings, setting the stage for a positive start at Xentria careers.
- PTO and Leave Management: Meticulous record-keeping is essential as you manage employee time off, tracking PTO, vacation, and sick time. Your attention to detail will ensure accurate records are maintained, supporting fair and transparent leave policies.
- Office Management and Event Coordination: Beyond HR, you will contribute to our company culture by assisting in planning and executing company events, outings, meetings, and luncheons. Your support will help create a vibrant and connected workplace environment.
- Compliance and Reporting: You will play a vital role in ensuring Xentria’s compliance with regulatory requirements, including the annual W2/ACA reporting process and US and state tax filings. Additionally, you will be responsible for completing compliance reporting for EEO, ACA, and Benefits, demonstrating your commitment to ethical and legal standards.
- HR Documentation and Communication: Your excellent written communication skills will be utilized in drafting and sending employee communications and other HR-related documentation. You will also support the rollout of company policies, programs, and solutions, ensuring clear and consistent messaging across the organization.
- Training and Development Support: You will assist in coordinating and conducting training sessions on HR technology, self-service portals, regulatory compliance topics, and benefits. Your efforts will contribute to a well-informed and skilled workforce. Furthermore, you will support HR leadership in administering training programs and monitor their effectiveness, ensuring our training initiatives meet their objectives.
- Audit Support: Your role will extend to providing timely documentation and support to internal and external auditors across various areas, including Corporate audits, 401(k) audits, HSA/FSA Non-discrimination testing, and Workers’ Compensation audits. Your diligence will be crucial in maintaining our operational integrity.
What You Bring to Xentria Careers: Qualifications and Competencies
To thrive in this role and contribute to Xentria careers, you will possess a blend of essential qualifications and competencies:
Qualifications:
- Educational Foundation: A Bachelor’s degree in Human Resources or a related field is required, providing you with a solid understanding of HR principles and practices.
- Proven HR Experience: You should have 3-5 years of experience in human resources and office management, demonstrating your practical knowledge and ability to handle the demands of the role.
- Legal and Industry Knowledge: A broad understanding of employment law, employee relations, and training and development is essential. Experience in the pharmaceutical or healthcare industry is highly desirable, giving you an edge in navigating the specific challenges and opportunities within our sector.
- Technical Proficiency: Demonstrated proficiency in Microsoft Office Suite and experience with HR Software Systems are necessary. Familiarity with Paylocity is a plus, streamlining your ability to manage HR data and processes efficiently.
Competencies:
- Interpersonal Acumen: You are customer service focused, proactive, flexible, approachable, courteous, tactful, and diplomatic. These interpersonal skills are vital for building strong relationships with employees and external partners.
- Organizational Excellence: Excellent organizational skills, effective project management skills, and a strong commitment to meeting deadlines are crucial for managing multiple responsibilities and ensuring timely completion of tasks.
- Communication Expertise: Strong oral and written communication skills are essential, enabling you to work effectively both independently and collaboratively within a team setting. You should be able to interface confidently across multiple departments and levels of management.
- Personal Attributes: You are self-motivated, detail-oriented, take initiative, and can work effectively with general supervision. Your proactive nature and attention to detail will ensure accuracy and efficiency in your work.
- Ethical Conduct and Confidentiality: You must be circumspect in handling highly confidential and sensitive information, upholding the highest ethical standards in conducting Xentria’s business and embodying Xentria values.
- Adaptability and Problem-Solving: You are agile, a critical thinker, an active listener, and possess strong problem-solving skills. These competencies will enable you to navigate challenges and contribute effectively to a dynamic environment.
- Professionalism: You consistently demonstrate professionalism in all interactions, representing Xentria with integrity and upholding our company’s reputation.
Life at Xentria: Benefits and Rewards
Xentria is dedicated to attracting and retaining top talent by offering a competitive compensation and benefits package. The salary range for this HR Generalist/Office Manager position is $60,000 – $80,000, commensurate with your experience and qualifications. Beyond competitive pay, we offer a comprehensive benefits package designed to support your well-being and future:
- Health and Wellness: Comprehensive medical, dental, and vision coverage to ensure your health needs are met.
- Financial Security: Life insurance and disability coverage to protect your financial future and that of your family. A 401(k) plan with company contribution to help you save for retirement. Flexible Spending Accounts (FSAs) to help manage healthcare and dependent care expenses.
- Work-Life Balance: Paid Time Off (PTO) to encourage a healthy work-life balance and allow you to recharge and pursue personal interests.
- Employee Support: Employee Assistance Programs (EAP) providing confidential resources and support for personal and work-related challenges.
- Wellness Initiatives: An employee wellness program focused on promoting employee health and well-being, reflecting our commitment to our team’s overall health.
Discover more about life at Xentria and our commitment to our employees at https://xentria.com/life-at-xentria.
Take the Next Step in Your Career with Xentria
If you are a motivated HR professional seeking a challenging and rewarding role within a growing biopharmaceutical company, we encourage you to apply for the HR Generalist/Office Manager position at Xentria. Join us in our mission to advance drug development and make a meaningful difference in patients’ lives. This is more than just a job; it’s a chance to build a fulfilling career within Xentria careers.
Apply Now and become a part of the Xentria team, where your expertise and dedication will be valued and where you can truly make a difference.
